Members and households
- Tiers, family memberships and a join page
- Search, filter and export the member list
- Import your list from Excel or a CSV file
- A member directory, for members who opt in
Features
Everything a club runs on, in one place.
Membership, money, events and communications, built for the volunteers who run them. Every plan includes every feature.
Renewals
- Branded reminders a month ahead, a week ahead and on the day
- Members renew by card in two taps
- Lapsed and expiring members at a glance
Card payments
- Dues, events and invoices paid into your club's own Stripe account
- Stripe pays out to the club's bank on the schedule you pick
- Refunds, full or partial, in two clicks
- ClubPilot360 takes no cut of members' payments
Books that keep themselves
- Every payment, fee, refund and payout lands in the ledger by itself
- Close the month in minutes
- Export for your accountant
Finance
- Expenses with receipts and approval
- Invoices for sponsors, bills to pay, and budgets
- Bank statement matching from a CSV download
- Reports for the board meeting
Events and tournaments
- Member and guest prices, early bird and late fees
- Promo codes, capacity and a waitlist
- Doubles partners and a CourtMixer link for the draw
Email and newsletters
- Write once, send to the members you choose
- Templates in your club's colors
- A public newsletter archive for your website
Documents, photos and videos
- Bylaws, minutes and forms, each public, members-only or officers-only
- Photo albums members can add to, with officer approval
- Training videos from YouTube or Vimeo
- Storage included
Member self-service
- Members update their own details and email choices
- A digital membership card with a QR code
- Their payments and receipts in one place
Officer roles
- Club admin, treasurer, membership, events, communications
- An IT contractor role whose access ends on a set date
- Two-step sign-in for money and member exports
- An audit log of who changed what
Works with your website
- Links and embeds for joining, renewing, events and the archive
- Your club's logo, colors and cover photo
Your own address
- Run the member pages on members.yourclub.org
Each club's data, kept strictly apart.
Every club's members, money and files are walled off from every other club's at the database itself, and that wall is tested before every release. Card details never touch ClubPilot360: they go straight to Stripe.
Give your officers their evenings back.
Try everything free for 30 days. No card needed.